Rentals

West Bloomfield Parks makes parks and facilities available for rent when they are not programmed with department activities. The West Bloomfield Parks and Recreation Commission established this policy (see page 13 of the Rental Brochure) to provide for greater recreational use of its facilities by offering the public an opportunity to reserve a room or shelter. Certain restrictions and/or limitations are in effect for the benefit of all. Customer service representatives will discuss your rental needs, the size of your event and any additional plans that you have for your rental. They can help you choose which facility will best fit your needs.

Reservations for each season will begin on the following dates*:
WB Residents have 5 business days to reserve a date before they are released to the general public. Nonresidents can reserve 5 business days after the dates stated below.

• March 1 for May-August (Indoor rentals) & May-September (Outdoor rentals)
• July 1 for September-December indoor rentals
• November 1 for January-April (the following year) indoor rentals

*When the date scheduled falls on a Saturday or Sunday, reservations will begin the next regular business day.

Rooms may be rented year-round, subject to our programming schedule. Reservations for outdoor shelters will begin March 1 (or the first business day following March 1) and are available for rental the Saturday before Memorial Day through the end of September. Groups of 20 or more must reserve a facility. Applications must be complete and paid for a minimum of 14 days in advance.

To reserve a facility, you must provide:

• Completed rental agreement
• Driver’s license
• Full payment

Depending on the type of event, there may be additional approvals and specific insurance coverage needed, which could take several days to obtain.

Shelter Rentals
Shelter rentals are available between the hours of 9 am and 8 pm, the Saturday before Memorial Day through the end of August. September rentals are available from 9 am to 7 pm. In order to ensure good customer service and that your rental area is prepared, please be accurate with your rental time requests. Your rental permit assures your use of the shelter. Rentals have exclusive use of shelter only; other park amenities are open to the public as well as renters. Picnic tables are assigned to shelters by group size of eight (8) per table. Please remember additional tables cannot be provided for groups who exceed the recommended shelter capacity. Relocation of picnic tables from one area to another is not permitted as picnic tables are bolted to the ground.

Room Rentals
Rooms are available between the hours of 9 am and 9 pm, year-round. There is a 2-hour rental minimum Monday-Friday and a 3-hour rental minimum on Saturday and Sunday. Your set up and clean up time needs to be included in your total rental period. You will not be able to access your rental prior to your scheduled rental time.

Refunds
Full notice of a cancellation must be received at least 30 days prior to the rental date. All fees and charges for the rental of rooms, shelters, facilities and park areas are refundable minus a $20 cancellation fee. Refunds will not be granted with less than 30 days remaining prior to the rental date. If a rental must be cancelled due to inclement weather or a medical issue, YOU MUST NOTIFY WB PARKS IMMEDIATELY, and we will make every attempt to reschedule the rental date during the current calendar season. Notification must be BEFORE your scheduled rental.

1. IS THERE ACCESS TO WATER AT ANY PARK?
   None of our parks have a beach or foot entry to water. Marshbank Park has a fishing pier and canoe/kayak launch on Cass Lake. Bloomer Park has a boat launch on Middle Straights Lake.
2. HOW MANY CHARCOAL GRILLS ARE AT THE PARKS?
   Bloomer Shelter: 1 small, 1 ½ x 1 ½ foot
   Drake Sports Park Shelter: 2 small, 1 ½ x 1 ½ foot
   Marshbank Mapleridge Shelter: 2 small, 1 ½ x 1 ½ foot
   Marshbank Oakridge Shelter: 1 large, 3 x 3 foot
   Marshbank Lodge: 1 large, 3 x 3 foot
   Keith Sports Park Shelter: none
3. CAN I BRING A TENT, TABLES AND/OR CHAIRS TO PROVIDE MORE SEATING?
   If you rent a shelter, you may bring a non-commercial tent, no larger than 10×10 ft but it must be disclosed at time of permit application. One food or gift table may be brought by renter. No additional chairs may be brought in. All shelter maximums are set to accommodate the number of people and the number of vehicles in adjacent parking lots at each park.
4. CAN I DRIVE UP TO THE SHELTER TO LOAD OR UNLOAD?
   We do not allow any vehicle to drive off the roads or parking lots, therefore, renters will not be allowed to drive to a shelter area or on any other grassy area.
5. WHAT IS CONSIDERED “DAMAGE” WHEN I RENT A FACILITY?
   All rooms and shelters are expected to be left the way they are presented to you (except for any amount of garbage, which will be disposed of by our staff). If stipulations covered in the General Rules and Responsibilities (listed on the application) are not met; if anything becomes broken, missing or requires more than a considerable amount of clean up by our staff, it will result in you having to pay an amount that is sufficient to cover damages, which may be any portion of the billed fee or more.

6. Are bounce houses allowed?

  Bounce houses are allowed at Bloomer Park and Drake Sports Park only and must be rented through Oakland County Parks.

• Parks are open 8:00 am to sunset unless otherwise posted.
• Parks and facilities are smoke free. Smoking is not permitted within park boundaries.
• Motorized vehicles are permitted in the parking areas and roadways only. Motorized vehicles are not permitted to remain in the park after sunset. Off-road vehicles are prohibited.
• Pets must be on a maximum of a 6-foot leash and under control of the owner. Owners are required to clean up after their pet.
• Do not remove, disturb, injure or kill any animal, bird, tree, plant, flower or natural element.
• Groups of 20 or more require a permit.
• Litter must be placed in receptacles.
• The following are prohibited: commercial activities, loud music, firecrackers and fireworks, hunting, weapons, ground fires, horses, feeding of wildlife, loitering, golf activities, model aircraft and rockets.
• Alcoholic beverages are prohibited.
• It is unlawful for any person to carry or have in their possession a firearm, unless that individual possesses a valid license or is not required to possess a license under state or federal law.

Rental Philosophy
All West Bloomfield Parks and Recreation Commission’s Facilities and Parks are covered by this policy. Facility or shelter rental is available to residents, township businesses or organizations, and non-residents on a first come, first served basis. Outdoor shelters are available for rental the Saturday before Memorial Day through the end of September only.
At the discretion of the Executive Director of West Bloomfield Parks or the Commission, the rental fee may be reduced or waived for special circumstances. Requests to have a rental fee waved or reduced, must be made in writing no less than 60 days prior to the requested date. West Bloomfield Parks reserves the right to alter its fees as it deems necessary.
West Bloomfield Parks reserves the right to place upon the renter restrictions other than those stated in the policy so as
to protect its property and the safety of the public.

West Bloomfield Parks’ programming takes first priority on scheduling activities and maintenance needs at its facilities. Rental of facilities is based on availability and on a first come, first served basis after West Bloomfield Parks’ seasonal schedule has been established.

Renter Classifications
Classification I
West Bloomfield Parks and Recreation Commission’s facilities will be available for use, free of charge, to all programs
offered by West Bloomfield Parks. The Charter Township of West Bloomfield will not be charged for room usage during
normal business hours.

Classification II
Defined as a non-profit organization, whose primary purpose of providing and delivering recreational opportunities or social benefits, to the community. A non-profit or not for profit organization is defined as an organization that can document its 501C3 status and demonstrate that the residents of West Bloomfield Township are directly served by its existence. Such groups could include, but are not limited to, the Greater West Bloomfield Community Coalition, West Bloomfield Youth Assistance, optimist clubs, public schools, rotary clubs, scout groups, religious institutions and homeowners associations that are listed on West Bloomfield Township’s approved list. This discount is only available for Rooms 101 or 102 at the Recreation Activities Center.

Scheduled after Classification I requests are completed, reduced rate of 50% for room or shelter use only. Discount only available Monday-Thursday. Full rental fees apply on Fridays, weekends and holidays. Note: shelters are only reservable from the Saturday before Memorial Day through the end of September.

Classification III
Any organization, club, individual, business or group which does not fall within the definitions of Classification I or II. Scheduled after Classification I and II requests are completed (availability based on first come, first served). Full rental fees apply. 

1. Renter must be at least 21 years of age to rent. Renter must be present the entire duration of the event. If the event includes youth under the age of 18, there must be a ratio of 1 adult to every 10 youth. A Driver’s License is required for each rental permit application.

2. Residents are not permitted to reserve or rent facilities for non-residents.

3. All fees and charges for the rental of rooms, shelters, facilities, Splash Park and park areas are refundable minus a $20 administrative fee, if full notice of cancellation is received at least 30 days prior to the rental date. Refunds will not be granted with less than 30 days remaining prior to the rental date. If a rental must be cancelled due to the weather, a refund will not be issued. West Bloomfield Parks will make every attempt to reschedule the rental date within 365 days of the rental date.

4. Transfers will be granted based on availability and will incur a $20 administrative fee.

5. Renter must provide all completed forms, required fees at the time of reservation. If deemed necessary, renter must provide the requested documentation including a signed waiver of liability or certificate of insurance.

6. Renter will be charged for damages and/or improper clean-up of the facility. Rental times are to be strictly adhered to. If you stay past the approved rental period or trash, litter, materials and debris are not properly disposed of, you will be charged a minimum of $100 and will not be permitted to rent for two years. Facility personnel will inspect the site at the end of your rental period. Renter also assumes full responsibility for clean-up costs and damages incurred to rented West Bloomfield Parks’ property beyond the extent of the minimum $100 fee. We will provide an itemized list of fees if damages exceed $100.

7. Smoking, vaping or alcohol consumption is prohibited at all West Bloomfield Parks’ properties.

8. Any decorations beyond tablecloths and centerpieces must be approved by West Bloomfield Parks for the safety of participants, and to properly maintain the facility. No items are to be attached to the walls or ceilings.

9. Renter may not sell any items, food or refreshments, or services to participants, unless prior approval (more than 14 days) by the West Bloomfield Parks’ Executive Director or a designee. Per the Code of Ordinance Sec. 16-26: No person or organization other than the township, its agents, employees and licensees shall, within the boundaries of any community park advertise, offer for hire, vend or sell any service, food, beverage, merchandise or other personal property, or advertise, carry on or conduct any other business or commercial activity, nor shall any person or organization beg or solicit contributions or donations within the boundaries of any community park.

10. Any person in attendance who behaves in an inappropriate or illegal manner will be asked to leave the premises. All requests and directives by a West Bloomfield Parks staff person must be followed. All applicable Township laws, Township ordinances and Park rules must be obeyed.

11. For the duration of the rental period, Renter must assume the responsibility to have adequate safety measures in place to protect the safety of those in attendance, such as, access to a phone for 911 services and first aid materials.

12. Materials/equipment will not be used in a manner that could cause bodily injury or property damage.

13. Rental of a West Bloomfield Parks facility does not imply co-sponsorship by the West Bloomfield Parks and Recreation Commission. Please do not include West Bloomfield Parks’ phone number as a contact for your event.

14. Facilities must be used for their stated purpose, unless prior approval (more than 14 days) by the West Bloomfield Parks’ Executive Director or a designee. Requests may be denied for competing or conflicting uses.

15. DJs, live bands, caterers, portable pop-up tents (10×10 or smaller), ice cream carts, food trucks, game trucks, game trucks and any other outside forms of entertainment are permitted but must have approval from West Bloomfield Parks at the time of the permit application. The appropriate insurance forms must be provided for food trucks and game trucks. Vendor services are limited to those affiliated with the rental only.

16. Vehicles are not allowed to drive off roads or parking lots. Equipment and supplies must be carried in or moved by hand cart or wagon only.

17. The Township noise ordinance must be adhered to before, during and after the event.

18. The following are NOT PERMITTED at any facility: water balloons, smoke bombs, confetti, silly string, petting zoos, rides, amusements, inflatable games, dunk tanks, generators, hot or cold air balloons and ice cream trucks.

19. Gas or charcoal grills (must have drip plates) are permitted but must be disclosed to West Bloomfield Parks at the time of the permit application. Any fire source be it propane or charcoal must be contained in approved containers and kept 10 feet from structures. Open fires, wood fires, outdoor fryers and boilers are not permitted no matter how contained.

20. Bouncers are only permitted at Bloomer Park and Drake Sports Park in designated areas and must be rented through Oakland County Parks.

Game Rates Include: 2 hours of field use per field. Additional hours may be added at $25/Hour. Field groomed and lined by West Bloomfield Parks Staff. Bases and mounds provided and set at requested distances.

Practice Rate Includes: 1 hour of field use per field. No field preparations are done by West Bloomfield Park’s staff. Bases may be available but not guaranteed. Renters are not allowed to groom fields.

Game Rate Includes: 2 hours of field use time. Field will be mowed and painted as close to scheduled game as possible. Goals provided.

Practice Rate Includes: 1 hour of field use time. Does not include any field painting, goals, or mowing guarantee.

There are 2 sand volleyball courts available at Marshbank Park. The rental rate is $25 per court per 2 hour time period.

Courts are located at Drake Sports Park and Keith Sports Park, but they are not available for individual rental.